Everett King (Inntobookwork) Ltd t/a Everett King
Privacy Policy
This policy will be reviewed annually or whenever there is a change in  legislation / policy. Whichever is sooner.
 
This company policy document updated 1st December 2025.

 

1.  Purpose Of The Policy/Notice:

This Privacy notice will set out how Everett King (Inntobookwork) Ltd collects and uses personal data in accordance with the General Data protection Regulation (GDPR), the Data Protection Act 2018 and any other applicable law in the United Kingdom and Wales.

 

This policy will apply to all Personal Data provided to us by individuals. This policy will provide you with the necessary information regarding your rights and obligations, and will explain how, why, and when we process your personal data. Personal data will include any information relating to an identifiable living person.

 

2.  The Company / Who We Are:

Everett King (Inntobookwork) Ltd is a limited company registered with Companies House under registration number 02480286 and registered with the ICO under registration number ZA048190.

Everett King (Inntobookwork) Ltd is also registered with ACCA in England and Wales.

 

Everett King (Inntobookwork) Ltd.’s registered office, and correspondence address is: 4 Kings Court, Little King Street, Bristol, United Kingdom, BS1 4HW.

 

Everett King (Inntobookwork) Ltd will aim to gather and process your personal information in accordance with this privacy policy and in line with any relevant data protection regulations applicable to England and Wales.

Everett King (Inntobookwork) Ltd has appointed Idnan Ahmed as it’s designated Data Protection Officer (“DPO”) and can be reached at Idnan.ahmed@everettking.co.uk should any questions or queries arise regarding this policy.

 

3.  Data & Information We Collect:

Everett King (Inntobookwork) Ltd will process your personal information/data to ensure it meets its legal, statutory, and contractual obligations. Everett King (Inntobookwork) Ltd will also process personal information/data so it can provide a range of commercial accounting and related services to its clients and prospective clients and partners.

Everett King (Inntobookwork) Ltd will also look to use your personal information/data for complying with Anti Money Laundering Regulations and for Marketing purposes.

Everett King (Inntobookwork) Ltd understands that it must establish a legal basis for processing your data. Therefore, Everett King (Inntobookwork) Ltd will rely on Article 6 of the UK GDPR (please refer to our Data Protection policy).

Everett King (Inntobookwork) Ltd will never collect any unnecessary personal data from you and will not process any data/information in any way other than specified in this policy or in line the relevant Data Protection Regulations.

 

We may collect the following personal data/information below:

 

  • Full Name.
  • Home Address and or Business address.
  • Date of Birth.
  • Gender.
  • Nationality.
  • Marriage Status.
  • Personal email address and or Business email address.
  • Mobile and Home Telephone Number.
  • Alternative contact details.
  • National Insurance Number.
  • Personal Unique Tax Reference Number (“UTR”) and or Business UTR Number.
  • Passport Number.
  • Driving License Number.
  • Other Government Identifiers.
  • Photographs (for AML verification checks).
  • Personal or Business Bank account details which is relevant to the performance of the services which we provide.
  • Business, financial and tax information which is relevant to the services which we provide.

This data may or will be collected in the following ways below:

 

  • From the contact us page of our website
  • Forms which you may complete
  • Information provided to us over the telephone
  • Records provided for us to complete contracted services
  • Letters, emails, and text messages sent to us
  • Standing Order mandates which you may complete to allow us to take payment.

 

 

4.  How Your Personal Data Is Used:

Everett King (Inntobookwork) Ltd will not disclose, share, or sell your data without your consent, unless we are required to do so by law or the following reasons below:

 

  • If bills or invoices are not paid, we may choose to engage third party debt collectors or enforcement officers to recover unpaid money. This will be considered lawful under Article 6.1.f of The GDPR.

 

  • We are required to submit information to regulator (ACCA) for the purpose of any compliance reviews. This will be considered lawful under Article 6.1.C of The GDPR.

 

  • We are required to provide your information to HMRC should a request be made for This will be considered lawful under Article 6.1.C of The GDPR.

 

Everett King (Inntobookwork) ltd will only retain your data for as long as is necessary and for the purposes specified in this policy. If you are a customer or client, we will keep your information for a minimum of 5 years and maximum of 7 years after we disengage to ensure that we comply with HMRC requirements. Personal information/data for the purposes client due diligence will be kept for a minimum of 5 years after we disengage.

Everett King (Inntobookwork) ltd will process your personal data for the following reasons below:

 

  • Marketing Purposes
  • Providing Services and Advice
  • Maintaining Records for professional bodies who regulate Everett Kings work
  • Complying with Legal Obligations
  • Communicating with You
  • Communicating with HMRC
  • Managing Payments for our services
  • Personalizing and Tailoring our services or you

 

 

5.  Your Rights:

Everett King (Inntobookwork) Ltd will ensure you have the right to access any personal information which we may hold or process about you.

 

Everett King (Inntobookwork) Ltd will ensure that you are able to request information about:

 

  • The Purpose of why we are processing your information/data.
  • What Personal data we hold about you.
  • How Long we intend to store your personal data for.
  • The categories of personal data concerned.

 

The UK GDPR provides you with rights in relation to the data we process about you.

If you believe that the information we hold about you is inaccurate or incomplete, you have the right to ask us to correct the information. Everett King (Inntobookwork) Ltd will ensure that it strives to correct or update information as soon as possible.

In certain circumstances you can restrict our processing of your personal data and request us to erase it. However, in some circumstance we may have to retain your data for legal reasons.

You will have the right to object to any direct marketing from us by emailing our DPO officer.

Should Everett King (Inntobookwork) Ltd receive a right from you to exercise any of the above rights, we may ask you to verify your identity before complying with this request. This is to ensure your date is kept secure and protected.

 

6.  If you Fail to Provide Personal Data:

 

Where Everett King (Inntobookwork) Ltd needs to collect your Personal Data under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you.

 

 

7.  Cookies:

Our Website may use cookies. Where cookies are used, a statement will be sent to your browser explaining the use of cookies and you have the right to opt out.

8.  Data Security:

Everett King (Inntobookwork) Ltd will ensure all data is protected and secure. To ensure this, we have implemented password protected files, anti-virus software, and anti-malware software. All data is encrypted when supplied through our website.

 

9.  Transferring Data Outside Of The United Kingdom:

Everett King (Inntobookwork) Ltd will not transfer any data outside of the United Kingdom.

 

10.   Monitoring & Changes:

This policy is reviewed every two years by Everett King (Inntobookwork) Ltd, Data Protection Officer, or when there are updates or changes to the relevant legislation.

 

11.   Contact Us:

If you have any questions regarding this notice or would loke to speak to us regarding the way we process your personal data, Please email our Data Protection Officer, Idnan Ahmed, on Idnan.ahmed@everettking.co.uk.

 

You also have the right to make a complaint to the Information Commissioner’s Office (“ICO”),

the UK authority for data protection issues. To contact the ICO please see below:

Telephone Number – 0303 123 1113

 

Address – Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,

Cheshire, SK9 5AF